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Standing Committees
NPC standing
committees are delineated in the NPC bylaws to fulfill regular
NPC functions. The frequency of their meetings depends on
the function they serve. MEMBERSHIP
COMMITTEE
The Membership Committee is made up of three NPC board
members. Their task is to review requests for membership
to the NPC by organizations that serve the Northside. The
Membership Committee then makes recommendations to the full
Board for a vote. This committee meets as needed, but at
most on a monthly basis. NOMINATING
COMMITTEE
The Nominating Committee is made up of three NPC Board
members and its principle duty is to oversee the election
of officers. They seek out Board members who are interested
in serving on the Executive Committee and officially nominate
them for a specific position. The full Board then votes
on these candidates. EXECUTIVE COMMITTEE
See following pages. AD HOC COMMITTEES
Ad Hoc committees are formed when necessary to work on short-term
projects that the NPC has undertaken. This is typically
where the substantial work of the organization is done.
For example, the NPC Lakeview Library Expansion Committee
was established when the library expansion project was designated
as an NPC priority for 2001-2002. This committee worked
closely with the Friends of Lakeview Library to secure funding
for the construction costs in the city budget and to act
as consultants for the library fundraising campaign for
furnishings and an expanded collection. The Screening Committee
for Community-Based Services Grants meets every year to
review grant applications and make recommendations for County
and State monies. Another example of an ad hoc committee
was the NPC Expansion Committee. The purpose of this committee
was to establish criteria for new member organizations in
order to be more inclusive of Northside organizations and
institutions.
THE NPC EXECUTIVE COMMITTEE
From Article V of the NPC Bylaws
The Executive Committee is a standing committee of
the NPC, and its primary function is to provide leadership
towards accomplishing the NPC’s mission. Officer positions
include two Co-Chairpersons, up to two Vice-Chairpersons,
and a Treasurer. The Board may also appoint up to two past
Co-Chairpersons, provided that the Committee has no more
than six members. The Facilitator and Associate Facilitator
also attend Executive Committee meetings but are not voting
members.
All officers attend the monthly Executive
Committee meeting where they set the agenda for the monthly
NPC Board meeting. They provide leadership by participating
actively in decision-making and planning processes, managing
day-to-day affairs, supporting and supervising the staff,
and by helping to determine the future direction and goals
of the NPC. They also serve as primary spokespersons for
the NPC.
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POSITION DESCRIPTIONS
CO-CHAIRPERSONS
- Serve as the leaders and principal executive officers
of the NPC
- Set the tone and develop priorities for the organization
- Act as public spokespersons for the NPC
- Oversee day to day business and other related affairs
of the NPC
- Are subject to the supervision, policies, control
and direction of the Board
- Have the authority to sign documents and checks for
the NPC
- Facilitate monthly NPC Board meetings
- Share duties with each other; typically, the senior
chairperson mentors the junior chairperson
VICE-CHAIRPERSONS - Act as Co-Chair when Co-Chair is unavailable
- Take on other appropriate roles, such as chairing
committees and assisting the co-chairs
TREASURER* - Oversees the financial health of the NPC
- Is responsible for all funds of the NPC and for maintaining
correct accounts of the NPC’s business transactions
- Creates interim and annual reports regarding NPC
finances
- Writes checks for the NPC to be signed by the Co-Chairs
PAST CO-CHAIRPERSON(S)
- Acts primarily in an advisory capacity to the Executive
Committee
- May serve other duties as deemed necessary by the
Executive Committee
NOTE: the position of Secretary is also set forth in the
NPC Bylaws. One of the Vice-Chairs assumes this role, but
the staff assists with many of these duties, having to do
with maintaining the Bylaws and other records.
*While the Treasurer is legally responsible for all fiscal
matters according to NPC bylaws, NPC staff assists with
finances in various ways, including internal bookkeeping,
payroll, and drafting the annual budget.
SERVING ON THE EXECUTIVE COMMITTEE
ELECTIONS
In November, members of the Nominating Committee begin seeking
out Board members who are interested in serving on the Executive
Committee for the following year. They then officially nominate
them for a specific position, and the Board votes at the
annual meeting, typically the first meeting of the calendar
year.
Executive Committee terms last for one year. No person can
serve for more than three consecutive terms in the same
office or for more than five consecutive terms on the Executive
Committee. The Board can grant a year-to-year exception
to this rule by a 2/3 vote.
RESIGNATION AND RENEWAL
Officers may be removed from office with cause by an affirmative
vote of the majority of the Board. Officers may resign by
submitting a written notice to the Board.
VACANCIES
Vacancies on the Executive Committee can be filled
for the remainder of the term. Like the regular election
process, the Board votes on a Board member recommended
by the Nominating Committee.
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